This policy was last updated on 14 May 2019
At O4 Research, privacy begins with trust.
Collection and Use of Your Personal Information
You can navigate through the majority of the o4research.com website without providing any personal information, however there may be occasions when O4 Research requires personal information about you in order to provide the information or services you are requesting. We shall ask you when we need information that personally identifies you (‘personal information’ or ‘data’ as used herein) and we collect information in several ways.
This may include registration to receive general automated information updates or when completing the Contact Us section of the website, where your name, employer name/occupation and email address will be captured; or when applying for an opportunity to join our team and you upload your CV/ application form. At all times, the information requested from you will be based on your interest in our company.
O4 Research may use your personal information to contact you, to respond to your request about a service offering in support of our business needs; for administrative purposes such as, to develop our services, improve our website, comply with regulatory requirements and legal requirements as appropriate under applicable law; to market our services, such as receiving periodic communication from us regarding upcoming events, offers and new services; to progress employment applications; or to conduct an online customer survey.
In some cases our use of your information is based on your consent, for example where you sign up for alerts from us in which case you can withdraw your consent at any time by following the unsubscribe link on O4 Research emails. O4 Research will respect your choice and privacy rights and will not collect any personal information about you unless you voluntarily chose to provide us with it. O4 Research will process your data lawfully, fairly and for specified, explicit and legitimate purposes only. Data will not be kept as personally identifiable format for longer than is appropriate or necessary for the purposes for which it is being processed and for O4 Research to comply with any applicable legal obligation.
Appropriate technical, administrative and physical measures will be taken to protect personal information within our possession from loss, misuse and unauthorised access, disclosure, modification and destruction.
When We Share Your Information
Disclosure of Your Personal Information
We primarily process personal data within the European Economic Area (EEA). Some of the systems that we use may be hosted outside of the EEA and countries deemed as not having the same adequate levels of protection for privacy. When we process data in these countries, we will always ensure that this is done in accordance with Data Protection Law and make use of standard contractual clauses and other provisions within the GDPR. Dependent on the clinical research study’s Sponsor and study specific content, your data may be processed in additional countries, which will be governed by the other party, who will provide you their privacy notification and supporting information at that time.
Sensitive Personal Data
O4 Research will not normally receive Sensitive Personal Data defined as demographic data (e.g. sex race, colour, ethnicity, religion) through its website. If you choose to provide us with Sensitive Personal Data, O4 Research may process this data for the purposes of equal opportunities monitoring, or if required for the performance of your employment contract, subject to appropriate security safe guards and local legal requirements. If required by local law, your explicit consent may be obtained to the processing of sensitive personal data.
Your Personal Data Rights and Privacy Choices
To exercise any of these rights, please refer to contact information below and O4 Research will assess your request and will respond within the relevant legal time limits. If you disagree with the accuracy or completeness of any personal information please notify O4 Research as per ‘Contact information or Complaints’ section below and we shall endeavour to resolve any issues concerning your personal information. If O4 Research is not able to provide the requested information or make the change you request, you will be provided with reasons for such decision.
Privacy of Children
www.o4research.com is a general audience site and no part of the site is structured to attract children nor is it intended for children. O4 Research does no knowingly collect any personal data from children. If you are a parent and become aware that your child has provided us with information, please contact us using one of the methods specified below, and we will work with you to address this issue.
Contact Information or Complaints
In order to exercise any of your data protection rights, a request should be made to email@example.com or by writing to us using the address below. Using reasonable efforts, O4 Research will promptly respond to any queries or complaints and may request information to verify your identity prior to implementing your request. If you are not satisfied with our response and as per local law you are also entitled to lodge a complaint with your local data protection supervisory authority. The lead supervisory authority for O4 Research is the Information Commissioner’s Office (see https://ico.org.uk)
If you wish to provide us with any feedback or have any questions or comments relating to this policy these should be submitted to the O4 Research Data Protection Officer as follows: Data Protection Officer, O4 Research Ltd, Queen’s Road, Titanic Quarter, Belfast, BT3 9DT, Northern Ireland and firstname.lastname@example.org